Choose one answer per question: A = 0, B = 1, C = 2, D = 3 points. If your position falls between options, choose the lower supported answer. No evidence, an expired document or an unanswered question scores zero for this assessment; that records uncertainty, not wrongdoing.
Record a document link, reviewer and date beside every C or D answer. Fifteen questions produce a maximum of 45 points. Add the selected values; optional percentage = total ÷ 45 × 100. Do not omit questions or change the denominator. A genuinely inapplicable question can receive D only with a written explanation approved by the accountable reviewer—for example, an explicit non-exclusive arrangement can resolve the exclusivity question.
| # | Question | A — 0 points | B — 1 point | C — 2 points | D — 3 points |
|---|---|---|---|---|---|
| 1 | What decision are we making, and who owns it? | General interest only | Sponsor identified, no decision | Written decision and deadline | Sponsor, scope, approval route and decision date agreed |
| 2 | Can we describe the eligible archive precisely? | Only a headline file count | Broad subjects and dates | Cohort inventory with known exclusions | Versioned inventory, counts, formats and exclusions reconciled |
| 3 | What supports the intended rights grant? | Possession or assumption | Some contracts located | Proposed cohort reviewed with gaps isolated | Accountable counsel has documented the permitted scope and conditions |
| 4 | Have personal, confidential and third-party material been addressed? | Unknown | Risks listed informally | Review owner and exclusion plan assigned | Intended sample and disclosure controls reviewed and approved |
| 5 | Have we separated training, fine-tuning, retrieval and evaluation? | Generic “AI use” | Preferred use named | Use-by-use grant and exclusions drafted | Legal, product and commercial owners agree the scope and retained options |
| 6 | What evidence supports demand for this archive? | Market headlines | Supplier says buyers are interested | Dated use-specific enquiry with requirements | Relevant procurement contact or permissioned evidence confirms next buying step; conditions recorded |
| 7 | Have we verified the partner's role and identity? | Brand or logo only | Website and sales contact | Contracting entity, owners and service scope documented | Scope, subcontractors, conflicts and counterparties checked through independent records or direct confirmation |
| 8 | Can we test comparable delivery and payment claims? | No examples | Unverified case study | Redacted comparable evidence, gaps recorded | Permissioned reference and documentary check support the specific claims being relied on |
| 9 | Can we restrict an evaluation sample? | Full archive requested without controls | NDA or general assurance only | Recipient, purpose, sample and controls drafted | Signed scope, approved recipient, expiry, access controls and incident contact ready |
| 10 | Is preparation tied to buyer requirements? | Clean everything first | Generic improvement list | Sample-based scope and acceptance criteria | Buyer-confirmed requirements, capped pilot and change control approved |
| 11 | Can finance reproduce the net proceeds? | Headline value only | Commission percentage known | Deductions, costs and timing mapped | Reconciled downside/base/upside model, including no-sale case and cash approval |
| 12 | Is exclusivity bounded and justified? | Broad restriction unexplained | Duration known | Content, uses, customers and release terms mapped | Alternatives assessed and performance/release terms accepted, or documented non-exclusive route |
| 13 | Can the proposed billing and remittance be checked? | Payment promise only | Report sample with missing fields | Billing basis, deductions, due dates and records defined | Finance reproduces an example from underlying records and agrees exception handling |
| 14 | Is delivery operationally supportable? | No technical owner | Format discussed | Pilot schema, security and update duties documented | Named owners pass agreed sample tests and accept the ongoing workload |
| 15 | Is renewal and exit workable? | Termination assumed to erase everything | Notice date known | Retention, downstream use and surviving rights listed | Legal, technical and commercial owners agree realistic exit obligations and review triggers |
The difference between C and D is documented review or corroboration. It is not a larger sales promise. For question 8, accept proportionate redaction or confidential reference checks rather than insisting suppliers disclose another customer's protected terms.